The Ogilvie Charities

Sheltered accommodation in Suffolk and Essex, grant making for charitable purposes

Privacy Notice

PRIVACY NOTICE

 

 Background

 

The Trustees of the Ogilvie Charities (the umbrella title for seven individual charities with a common board of trustees and a single administration) require and use information in order to achieve the charities objectives. Full details of each charity are available on request.  Such data may relate to the residents (and their relatives, next of kin etc.) of the charities Almshouses, grant applicants, and employees and Trustees.

 

Information about you

 

The data processed by the Trustees is provided primarily and predominantly by the data subjects themselves; other information may come from third parties (e.g. HMRC).

 

Types of data processed by the Trustees are

 

  • Individuals name

  • Home Address and other contact details

  • Gender

  • Date of Birth

  • Marital Status

  • National Insurance Number

  • Bank Account Details

  • Income and Expenditure of applicants and residents

     

    All personal data that the trustees collect, record and/or uses in any way, whether held on paper and/or electronically will be the subject of appropriate safeguards to ensure that The Trustees comply with the applicable data protection laws.

     

    Our use of this information

     

    The data held will only be used to process grant applications, provide the residents of the Charities Almshouses with accommodation and/or services and allow the employer to pay employees and to comply with current employment law.

     

    This information will not be shared with other parties – with one exception namely the out of hours Care Line providers who provide monitoring cover for the Almshouses residents.

     

    Security

     

    The Ogilvie Charity will take reasonable precautions to prevent loss, misuse and/or alteration of information given to the Charity.

     

    Communications received and sent by e-mail are not encrypted and are thus not fully secure; the Ogilvie Charities will endeavour to keep its systems free from viruses etc. but cannot be responsible for all communications being virus free and/or containing other harmful effects.

     


Data subject access requests

 

All individuals who the charity hold data on have a right

 

  • To be told about the data the Trustees hold

  • To request access to and rectification and/or erasure of personal data

  • To withdraw consent to the processing of data

  • To lodge a complaint about processing data with the UK data protection supervisory authority

     

    If you wish to exercise any of these rights please submit, in writing, your request to the name and address in the section listed ‘Other Information’.

     

    Data Retention

     

    The Trustees will retain personal data in line with its Data Retention Policy.

     

    Other Information

     

    The privacy policy will be reviewed and/or updated periodically so please check at intervals for any changes.

     

    The first point of contact for residents, grant applicants and/or employees is

     

    The General Manager

    The Ogilvie Charities

    The Gate House

    9 Burkitt Road

    Woodbridge

    Suffolk

    IP12 4JJ

     

Telephone: (01394) 388746

 

e-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

Website: www.ogilviecharities.org.uk

Contact us

To contact us please use any of the methods below. 

If you wish to apply for accommodation vacancies please download the forms from the page for the relevant property and send to us at the address below.

  

 houseThe Gate House, 9 Burkitt Road, Woodbridge, Suffolk IP12 4JJ

email Email: info@ogilviecharities.org.uk

telephone Phone: 01394 388746

world_link Web:
www.ogilviecharities.org.uk